Presentation on theme: "Alpha Kappa Psi Fraternity Ritual Team Training Retreat"— Presentation transcript:
1 Alpha Kappa Psi Fraternity Ritual Team Training Retreat
Jennifer Adamany, San Diego ‘05-Life Director of Chapter Services & Expansion Mike Dickerson CFV, Virginia Tech ‘04-Life Vice President – Area III Indianapolis, IN December 6, 2014
2 Useful acronyms/abbreviations
FRTFraternity Ritual Team ARTArea Ritual Team (sub-set of FRT) BODSOPBoard of Director’s Statement of Policy JCJudiciary Committee DCSEDirector of Chapter Services & Expansion MCOHMid-Court of Honor COHCourt of Honor CIOChief Installing Officer MORMaster of Rituals MTManagement Team (President, EVP, VPs, RDs) RMTRegional Management Team (RD, SDs, RMs, CAs) BODBoard of Directors FBODFoundation Board of Directors
3 Who are we?
4 The Fraternity Ritual Team (FRT)
45 alumni members Initiations span 38 years from 1973 – 2011 Past senior level volunteers (including BOD Chairs, fraternity presidents, MT members, and fraternity staff) Geographically-dispersed Occupations range from Fortune 500, active-duty military, non-profits, small-businesses and education
5 That’s it. The Master of Rituals
“The Master of Rituals shall be in direct charge and supervision of all ritualistic, initiations, and secret work of [the chapter]; shall conduct the office in strict accord with The Ritual of the Fraternity; and shall have such further powers and duties as may be prescribed by the Board of Directors.” That’s it.
6 The Four Areas
7 Area I Ritual Team Name Year/Where Initiated AKPsi Position(s) Profession Ernest Hammond III ‘08 University of Florida Matthew Hartmann ‘08 Central Washington University David Hsu ’09 - Life UC Merced Randy Johnson ’78 - Life Texas State University – San Marcos Andrew Lee ‘04 University of Washington J. Christian Nuccio ’09 - Life University of North Carolina at Charlotte Donna Prideaux ‘89 University of Portland Heather Robinette ‘09 Kansas State University Chuck Steffens ’87 - Life University of Portland Suzanne Ward ‘92 - Life Drake University David Wendroff ’79 - Life University of Portland Jonathan Yang ‘11 California State University - San Marcos 7
8 Area II Ritual Team Name Year/Where Initiated AKPsi Position(s) Profession Jennifer Adamany ’05 - Life University of San Diego Joseph Allen ’12 - Life Missouri Western State University Mariann Fenton ’88 - Life University of Missouri Cherie Harshman ’08 - Life University of Illinois at Chicago Derek Hunter ‘01 - Life Murray State University Jessica Kerns ’05 - Life University of Wisconsin – Milwaukee Carol Kim ‘11 Carnegie Mellon University Daniel Mendoza ’99 - Life University of Miami Egbar Ozenkoski ’09 - Life Southeast Missouri State University Jonathon Pritt ’11 Marshall University Lane Velayo ’00 - Life University of Cincinnati
9 Area III Ritual Team Name Year/Where Initiated AKPsi Position(s) Profession Tyler Austria ’08 - Life James Madison University Christina Ayers ’04 Washington State University Theresa DeCosta ’10 - Life East Carolina University Mike Dickerson ’04 Virginia Polytechnic Institute & State University Michael Heer ’06 - Life Towson University MiCoya Hutchins ‘87 University of Detroit Mercy Victor Lee ’02 Florida Atlantic University Andrea Nemeth ‘91 Montclair State University Ravi Patel ’08 - Life Drexel University John Von Achen ’73 - Life Upsala College Randall Williams ’09 - Life University of Central Florida Elizaveta Zhmurkin ‘10 Shippensburg University
10 Area IV Ritual Team Name Year/Where Initiated AKPsi Position(s) Profession Melissa Blair ‘01 University of South Florida Regina Cheers ’02 University of Tennessee at Martin Andres Correa ’10 University of Florida Terry Darring-Rogers ‘86 University of South Alabama Santee Ezell ‘08 University of Southern Mississippi Brittany Folds ‘06 Western Carolina University Chris Folds ’03 - Life Western Carolina University Kimberly Lewis ‘08 Nova Southeastern University Taylor Morgan ‘08 Samford University TeNikka Roberts ‘11 University of Alabama at Birmingham
11 The Importance of Rituals Steve Hartman CEO, Alpha Kappa Psi
12 An Introduction to The Ritual of Alpha Kappa Psi
13
14 Rituals are a basic premise of Alpha Kappa Psi Professional Business Fraternity. Brotherhood is what binds our Fraternity, based on the symbolism and integrity drawn from these rituals. […] The Ritual of Alpha Kappa Psi was developed with the express intent of presenting our honored and cherished rituals in a uniform manner so all chapters of Alpha Kappa Psi could be directed by complete formatted presentations, setup instructions, role descriptions, and specific dialogue, blending both modern and traditional symbolism and speech. -The Ritual of Alpha Kappa Psi Eighth Edition, 2006
15 XI: Celebration of Brotherhood
The 10* Rituals Pledge Induction Mid-Term Interview (Mid-Court)/ Court of Honor Initiation of Student Members/College Chapter Installation Initiation of Faculty Members Initiation of Honorary Members Installation of Officers (Collegiate/Alumni Chapters) Installation of Officers (Regional/Fraternity) Graduation of Seniors College Chapter Colonization Installation of an Alumni Chapter XI: Celebration of Brotherhood
16 The 10 Ritual Robes President / CIO Master of Rituals Chaplain
Merchant Banker Accountant Guide Front Guard Rear Guard Warden President / CIO Master of Rituals Chaplain
17 The 10 Ritual Robes President / CIO Merchant Front Guard MOR Banker
Rear Guard Warden Accountant Guide Chaplain
18 The Ritual Trunk Robes (x10) The Ritual (x10) Candles Coat of Arms
Jeweled Badge Buttons (Pins) Master Scroll Certificate in Lieu of Charter Flashlights Decorations Inventory List Misc. Recruitment Materials Property of Alpha Kappa Psi, paid for by the chapter. Held in safe-keeping by MOR.
19 Risk in Rituals
20 Primary POCs Brian@AKPsi.org JudiciaryChair@AKPsi.org Brian Parker
Managing Director of Operations Mariel Reynolds Judiciary Committee Chair
21 BoDSoP Risk Management Policies
Hazing Alcohol and Drugs Sexual Harassment Fire and Health Safety Publication of Inappropriate Material
22 Most-Commonly Seen Issues
23 Most-Commonly Seen Issues
Induction of Pledges Induction: After Parties/Bid Parties
24 Most-Commonly Seen Issues
Mid-Term Interview (Mid – Court) Court of Honor MCOH/COH: Dark room/bright lights (dark vs. dimly-lit) General intimidation Fact that University may have more sensitivities than AKPsi for our Rituals Length of Rituals/Panels Lineups Resume/objectdestruction Forbidden questions No questions from peanut gallery No singling out pledges USE SCRIPT (attached) FROM COH WEBINAR AS TALKING POINTS
25 Most-Commonly Seen Issues
Initiation of New Members Initiations Post-event events Hazing of (new/old) brothers
26 Most-Commonly Seen Issues
Other Rituals “Extra” Rituals Other: Presence of older alumni Power-grabs by seniors Hours of Rituals cannot be outside of
27 Most-Commonly Seen Issues
Role of FRT, RMT, and other Volunteers
28 Speaking with Presence
29 The Five “P”s of Public Speaking
Practice Pauses Projection Posture Presence
30 Let’s Try it Out May the Great Auditor, when examining your accounts on the day of the Audit Eternal, write across the pages: “Examined and Found Correct.” As accountants of our own lives, it will be, if we have kept our personal book of life without error when it is closed.
31 Let’s Try it Out Ten burning candles which have lit your path into Alpha Kappa Psi this day are symbolic of our ten founders. The four candles on the altar represent the ‘Brooklyn Four.’ As their light shone in early days for those who were yet to come, so their light still shines to inspire in us fraternal friendship and warm affection.
32 Let’s Try it Out Ideals are like stars; you will not succeed in touching them with your hands. Be like the sailor on the sea, choose the stars as your guides and, by following them, you will reach your destiny. Enduring rewards come from thorough and patient preparation for future responsibilities, and adherence to high principles and ideals.
33 15 Minute Break
34 Chapter Rituals
35 Pledge Induction
36 Required Participants:
Pledge Induction Recommended to be conducted in robes No induction without dues Plan ahead Have buttons (pins), pledge calendar, etc. ready to give out to pledges Chapter Advisor/RMT member should be present to present on Risk Management Required Participants: President MOR VP-Membership Warden Guide Pledges Chapter Advisor
37 Initiation of New Members
38 Required Participants:
Initiation Plan Ahead Use all 10 robes/roles Only president, MOR, and warden are required to be the actual individuals holding those positions Use electric tea candles Invite faculty/alumni Brothers Required Participants: President* MOR* Warden* Merchant Banker Accountant Front Guard Rear Guard Guide Chaplain Aide for Lights Pledges Big Brothers CA/RMT
39 Plate for Recognition Buttons
The Alter Plate for Recognition Buttons Plate for Pledge Pins Master Scroll Jeweled Badge Bible Coat of Arms
40 Preferred Setup for Large Room
*Assumes stepped lecture hall
41 Alternative Setup for Large Room
42 Setup for Smaller Room
43 Master Scroll Signing Procession
44 1 Hour Lunch Break
45 Mid-Term Interview & Court of Honor
46 Control of Rituals is Key
MTI/COH Timeline Pre-Ritual Preparations Education of Pledges as to WHAT Education of Brothers as to WHY Day of Ritual Who is Chief Justice? Who are the Justices? Faculty? Alumni? Risk Management Considerations Removal/Corrections of Pledges Role of the FRT Control of Rituals is Key
47 Mid-Term Interview (Mid-Court)
Required Participants: President MOR Executive Interview Board Members (2-4) Big Brothers Pledges Warden(s) Guides A midterm evaluation of the pledges. Should resemble a 60 / 90 day review at an employer. The prospective member should be given ample time to state his or her accomplishments. Nature of the questions should be both qualitative and quantitative. This is not a time for discipline. This is not a time for review of already resolved matters. Only pre-approved questions may be addressed to the pledge.
48 Required Participants:
Court of Honor Required Participants: President MOR Executive Interview Board Members (2-4) Big Brothers Pledges Warden(s) Guides Final interview of the pledges performance. Final ritual to bring the pledge across the threshold of membership. Questions should be of a nature that allows the pledge to reflect on the experience thus far. Not a time to remove pledges from the process. Not a time to question pledges on fraternal exam material. Only pre-approved questions may be addressed to the pledge.
49 Mid Court Highlight how giving everyone a job or duty and setting those expectations beforehand increases attendance and participation. It also cuts down on texting and side conversations.
50 Initiation of Faculty/Honorary Members
51 Initiation of Faculty/Honorary
Public Ceremony No Robes Guests may/should be invited Pair with an event like a potluck Required Participants: President MOR Warden Guide Faculty/Honorary Member
52 Graduation Ceremony
53 Required Participants:
Graduation Ceremony Public or Closed Ceremony Any financial obligations must be accounted for before graduation ceremony Used to re-affirm obligation of new alumni Typically new alumni leave the chapter room afterwards to symbolize the passing of the chapter to the existing members Required Participants: President Warden Treasurer Master of Rituals Master of Renewal Graduating Members
54 Chapter Installations
55 Expansion Timeline
56
57
58
59
60
61 15 Minute Break
62 Setting Up the Installation Team
63 Picking the Team ART members (one is designated lead for installation)
Work with DCSE to identify CIO Ideally BOD, FBOD, President, EVP, or VP Work with ART members on installation team to identify non-FRT members Local RMT members Other local alumni Local chapters
64 Timeline Notice of petition submission sent to ART members with request for availability VP and RD are expected to attend, so date should be considered with their schedule but not 100% beholden to it Within 1 week: Lead ART member for specific installation is appointed Provides ease of communication with colony/CA and installation team members Virtual introduction of assigned ART members is made to colony/CA
65 Installation Staffing Matrix
Colony Size: 30-50 51-75 76+ ART members 3 4 5 RMT/alumni 7 9 Local students 3+ 4+ 5+ Installation Team Minimum Size ≥11 ≥15 ≥19
66 Installation Day
67 4 Rituals Involved Court of Honor panels
College Chapter Installation Ritual Presentation of Certificate in Lieu of Charter Ritual Installation of Officers: College Chapter Ritual
68 Planning for Installation Day
Ensure unfettered access to building/rooms All colonists must have résumé (on résumé paper) and appropriate object Attire is business professional for all participants Assignment of roles is dependent on ‘rank’ of participants Appointed CIO BOD/FBOD MT (FP, EVP, VP, RD) RMT (SD, RM, outside CA/CAB) Colony’s CA/CAB Other volunteers
69 Planning for Installation Day (cont.)
Colony president (CP) has confirmed attendance 30 minimum required to proceed Coordinate with CP on lunch options for Installation Team and colonists Did the colony plan a banquet? Thank-you notes/certificates for all Installation Team members
70 Planning for Installation Day (cont.)
Arrange travel within budget set by DCSE ART Lead completes workbook and sends it to all Installation Team members CP should invite faculty advisor(s) to attend installation ceremonies (not necessarily COH panels)
71 Executing Installation Day
1 hour before start: ARTs arrive to coordinate on details CP arrives to deal with last-minute building/access issues 30 minutes before start: All Colonists are in before holding room All Installation Team members arrive to ceremony room 20 minutes before start COH panels are briefed Attendance check of colonists/Installation Team is done
72 Executing Installation Day (cont.)
Start Time: Guides gather panels 3, 4, or 5 concurrently-running rooms All COHs should be done within 2-3 hours Lead ART member begins set up of installation room End of COH time: CIO arrives (if not serving on a panel) Colonists are told of passing by CIO, RD, and CA There is to not be a vote for admittance. BOD already voted to approve installation and initiation. Final set up of Installation Ceremony room
73 Executing Installation Day (cont.)
30 minutes before installation: Review of speaking parts (all member should have reviewed prior to arriving) Secure the room before donning robes 5 minutes before installation: Non-robed guides (at least 2) gather colonists with their belongings from after holding room Arranged alphabetically by last name starting with A Robes are donned and room dimly lit
74 Executing Installation Day (cont.)
End of Installation Ceremonies: Room is lit Robes are removed All Installation Team members join other brothers in congratulating new colonists ART members brief new chapter president and MOR on their new trunk (CA should attend too) New members are noted to be reported that evening on the AKPsi website
75 Executing Installation Day (cont.)
Pictures are taken of (and sent to DCSE, VP, RD): New chapter with their charter Installation Team New chapter and installation team
76 Misc. Notes on Installation
Benchmarking Which university to say? What to wear Improvisation Hydration and personal comfort
77 Certification Examination
78 Pass the Gavel
79
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